When looking at your host team’s performance, no matter how often, you are looking at the same kinds of things, such as theo generated, player recency, frequency, incline or decline of play, reinvestment, exceptional comps, profitability, contacts, and events support. Hopefully you and your team can see these numbers on a regular basis so you always know how you’re doing. (You can certainly use monthly numbers to tell how well your team and the individuals on it are performing. More often is better.)
Often, the results are sort of a mixed bag. Some are ahead of pace for theoretical, but behind in reactivation or acquisition goals. Others are bringing people in, but those folks aren’t playing as expected, so the host is behind in generation of theoretical revenue. This can even happen while the property itself is performing well, depending in large part on the level of the host’s efforts.
So what can you do about it? First, check your program for opportunities to underperform. Most important of all, please give your hosts measurable goals. (It doesn’t have to be complicated, though it certainly can be.) Start with contact goals: make XX phone calls, mail XX letters, speak on the gaming floor with XX players every week. This single objective set means your expectations have been outlined and can be measured, so your hosts will know what you have assigned to them to do each day. You can, of course, give each host or the team a theoretical revenue target to reach, and/or you can set achievement numbers around separate functions such as new player acquisition, list growth, maintenance and reactivation. Setting measurable and achievable goals sends a message to the hosts to tell them how to be successful in their jobs. (This works best if you’ve aligned your team’s targets with the overall trajectory of your property’s marketing programs.)
Once you’ve set and communicated goals to the hosts, you have to measure the results in order to provide them feedback for improvement. Document everything. Have them sign the goals when they are communicated, and regularly share results in team or one-on-one meetings. Schedule these sharing sessions for two days after you receive results, whenever that is. This keeps you accountable. In the meetings, provide suggestions for ways to build relationships and follow up on opportunities, ensure they understand the guidelines and tools provided to them, and hold them accountable for their performance. This includes both praise for pacing well, achieving goals, and exceeding expectations as well as proper coaching and discipline in accordance with your property’s rules when they don’t do as well as they should.
If you’ve looked at your program and found other opportunities for your hosts to underperform, make a list and determine how you will turn things around. Do you have hosts who love to hug the usual suspects but don’t make a lot of phone calls? Communicate a specific number of hours each shift you expect them to actively make outgoing phone calls, then hold them to it. Are there hosts who spend all day on the phone but never hit the gaming floor and talk with patrons? Set a specific number of interactions to be reported to you along with the location on the gaming floor where they spoke with that guest. Do you have someone who seems as though his or heart just isn’t in it anymore? Have a frank conversation about why they have this job and come up with a plan to help them re-engage, or find a way for them to gracefully move on to greener pastures. Alternatively, you could even follow up with guests to verify that they are talking with and satisfied with their host.
Do all of you have all the tools you need to set, measure, communicate, and target goals? If not, resources are available in many forms. A number of technology partners can slice and dice the data for you and help you find the opportunities already in your database. (This is true of the entire database, not just those patrons whose play warrants a host’s attention, by the way.) Use a CRM to provide continuity of contacts, preferences and play history in an ever-changing world. Use analytics to target the right patrons, and you might even use your Casino Management System to code and track play from hosted payers. You’ll also need reporting to show how many contacts have been made, which players have been in, who redeemed what, and what that all means for your host team and your property. Mostly, you have to ensure a steady stream of information about what your hosts and their players are doing in order to keep things on track and make changes when they’re not.
What are some of the specific things you can do to help an underperforming host do a better job? The first thing to do is ensure understanding of the tasks and responsibilities of the role. Start on the same page and check in regularly to stay there. Then, once a week or more, make quick notes about the hosts’ performance. It only needs to be a couple of sentences, but note things like whether you saw her going over and above, if his milestones are consistently being reached or not, and add your thoughts on the numbers in the goal period to date. This is also a good place to compile tardiness, absences or extra work hours, patron feedback you’ve received, time management concerns, strengths or weaknesses (and how they’ve progressed or not), and other measurable data specific to that host’s performance. Then once a month, sit down with each host and share your thoughts on the work history you’ve now compiled over the course of the last few weeks. Doing this ensures you are looking at the data and providing the hosts with the necessary feedback, coaching and support they need to be more successful.
When you’ve done all this and the host just isn’t achieving all he should, it’s time to have another frank conversation about the host’s future. It’s critical, especially at this stage and in this situation, that you document everything. Have the host sign documentation related to your expectations, any special arrangements you have agreed upon, milestones and dates for follow-up, and all the steps that have been taken by both of you to rectify the situation to date. Then keep detailed notes along the way. If expectations aren’t being met after all this, it is probably time to make a change.
It’s never easy to let someone go, but when it opens the door for another person who really wants to do the job, it is likely to make the team stronger in the long run. The effects of having a coworker who isn’t pulling his weight can be devastating to your team. Resentment, rumors, and a general malaise can set in and undermine everything you need your host team to be: courteous to a fault, responsive, and cooperative. Hosts who are frustrated with a co-worker are stuck in what they see as a no-win situation. It’s tough to stay motivated and present a happy face to your guests when you’re feelings about work are uncharitable. Whatever the specific issue, the hosts who are performing will appreciate that you held an underperformer accountable and those who are on the fence will understand that you expect performance at a higher level.